Jobs at United Way
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United Way of Franklin County is currently seeking an Office Coordinator - a critical contributor to the United Way Team!
Details on the job position and how to apply are available below.
Office Coordinator
The Position:
The Office Coordinator of United Way of Franklin County is critical to the success of UWFC’s programs, initiatives, and goals, impacting the efficiency of everyone in the office by maintaining a professional work environment, supporting the campaign, contributing to events, and presenting strong communication within the office and with our stakeholders, volunteers, Board, and guests. Reports to the Executive Director; able to take direction from and provide support to Board of Directors, Finance Committee members, and other key personnel within the organization as necessary.
Core Competencies:
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Professional attitude and appearance
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Exceptional focus on guest care and customer service
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Excellent communication and computer literacy
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Ability to work as part of a team, building effective collaborative relationships to support the UWFC mission while taking the initiative to work independently to move projects forward
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Maintain a clean and neat work environment
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Maintain confidentiality and discretion with sensitive information
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The United Way professional is a steward of the United Way brand, growing and protecting the reputation and results of the organization
Qualifications:
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Competency with UWFC office processes, communication systems, and computer systems (Microsoft Office, Outlook, QuickBooks, Donation Tracking software)
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Ability to create and maintain databases, spreadsheets, electronic calendars, and organizational charts with knowledge of mail merge functions and correspondence
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Sensitive and intuitive to the needs of stakeholders, volunteers, donors, Board members, as well as members of the general public to provide solutions with professionalism and courtesy
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Understands the concepts of UWFC operations, using proper judgment skills and critical thinking to perform the functions of the job while acquiring knowledge of the non-profit field
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Flexibility to handle hectic times during peak campaign activities and other programming efforts where multi-tasking is necessary
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Educated in basic bookkeeping in order to assist with accounting functions
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Strong organization and time management skills with high attention to detail
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Ability to connect with people from a diverse array of backgrounds, with the awareness to be sympathetic to their needs
Responsibilities:
1. Daily Office Management
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Provide friendly, welcoming guest service to all who connect with UWFC
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Act as front-line referral resource for inquiries to UWFC and appropriately direct guests in an efficient and informative manner
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Record and distribute mail, reports, campaign gifts, and other items as required; process mailings, campaign materials, documents, newsletters and other distributed material
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Create, organize, and update files, spreadsheets, contacts, donor lists, referral resources, and other reports with consistent data entry and database management
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Oversee and maintain office supplies and equipment, track inventory, place orders, and schedule maintenance/repairs as necessary
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Assist with formatting, preparation, proofreading, and distribution of documents, mailings, emails, and other correspondence
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Control and organize the office surroundings to present an orderly and well-functioning environment
2. Support for Executive Director and Key Personnel
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Support Executive Director on Board relations and meetings, including correspondence, scheduling, recording minutes, and follow-up
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Manage and coordinate the office calendar and schedules for Executive Director and other staff as directed, effectively handling correspondence related to scheduling and meetings
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Collaborate with Executive Director on campaign management, Board engagement and contributions, and events, as well as intuitively responding to requests from staff for assistance with other projects
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Assist Finance Specialist with basic bookkeeping and accounting functions as necessary
3. Support for Campaign and Other Organized Efforts
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Coordinate volunteer efforts for events and activities supporting the UWFC mission, including registering new volunteers, maintaining an active volunteer database, communicating volunteer opportunities, and leading volunteer appreciation efforts
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Prepare and organize materials for campaign outreach, events, and cabinet meetings under the direction of the Executive Director
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Participate in event and organization planning where ideas are welcome to create successful outcomes, providing logistics before, during, and after events
Position Details:
Position is full-time hourly, 40 hours per week. Typical hours are from 8:00 am to 4:30 pm with half an hour for lunch. Some early morning, evening, and weekend meetings or events will be required.
Starting wage is between $15-$17/hour, dependent upon experience/qualifications.
How to Apply:
Please submit resume and cover letter to Dawn Buckner, dbuckner@uwfcpa.org, by August 30, 2019.